Redlands Fencing Center Policies
MEMBERSHIP POLICY (Effective 1/1/2017, Revised Jan. 2018)
Redlands Fencing Center (RFC) is a private fencing club requiring membership. As a result, the club reserves the right to terminate a membership for any cause, including, but not limited to, failure to follow club policy.
I. MEMBERSHIP POLICY
· RFC MEMBERSHIP AND DUES Club membership is required for participants to fence at RFC. Membership level at RFC allows a fencer to use the club facilities for the following activities:
o Bouting Membership – may use for open bouting during regular business hours, on available strips after classes have concluded.
o Recreational Membership – May use for open bouting during regular business hours, on available strips and after classes have concluded. This membership also includes one selected class each week.
o Competitive Membership – May use for open bouting during regular business hours, on available strips and after classes have concluded. This membership also includes up to 4 selected class each week.
· APPLICATION TO THE USFA
o The United States Fencing Association (“USFA”), the official body which regulates the sport of fencing, now mandates that every fencer register as a member of the USFA in order to fence at any USFA member club or in any fencing event. It is the fencer’s responsibility to apply, upgrade or renew the USFA membership.
o All members of the club must sign a waiver to participate in activities at RFC. The waiver is a standard waiver utilized also by USFA.
II. REGISTRATION, SCHEDULING, PAYMENT
· REGISTRATION AND GENERAL POLICY
o RFC membership registration requires filling out and signing the Registration and the Waiver. Forms can be picked up in the club. Initial scheduling for classes and lessons has to be discussed and approved by the management.
o Members are required to wear appropriate attire as discussed below in the section entitled “Dress Code” and arrive to classes on time to avoid disrupting a class in progress.
o Fencers taking private lessons should arrive at least 15 minutes prior to their scheduled lesson in order to have sufficient time to dress and warm up and not cause delay for coaches and fellow members who also have scheduled private lessons. Adequate warm-up is absolutely necessary to avoid injury to the fencer, and should be taken seriously. Note, if you are late or not ready for your lesson, you run the risk of a shorter lesson or being placed at the next available open time slot of that day.
· PAYMENT POLICY
o Payments are due at the first week of the month. If the payment is not made within the first week of the month, $15 late fee will be added to the total. Credit cards, checks and cash payments are accepted. Members with outstanding balances due will not be allowed to take additional classes or lessons for the following month unless approved by management.
III. WITHDRAWAL, CANCELLATION AND MAKE-UP POLICY
· GROUP CLASSES
o A fencer may withdraw from a class and transfer to another class with the approval of RFC staff. If a fencer misses a class for personal reasons, the fencer may make up that class during an equivalent class given during the same month with the approval of the coach or management. It is the policy of the club not to reimburse the fencer for missed classes or prorate monthly class fees.
· PRIVATE LESSONS
o All scheduling has to through the RFC staff. Lessons can be taken only with the coach’s and RFC staff approval. Private lessons must be cancelled 24 hours prior to scheduled time or fencer will be billed for the lesson. A fencer must schedule their make-up lesson +/- 45 days of the cancelled lesson. In the event, you are aware that you will be missing a scheduled class in the future, you may schedule the make-up prior to that date, if necessary.
· Safety is a club priority. Only fencers are allowed on the fencing floor. Athletic shoes are required to enter. At no time should fencers engage in any bouting unless in full dress code. The brandishing of any weapon towards anyone not fully dressed and protected is prohibited. Careful transportation of weapons is critical and weapons should be pointed towards the ground at all times when traveling throughout the club.
· When fencers are bouting, referees or spectators should use commons sense and be safely situated to protect themselves and avoid accidents. Fencers should use common sense and concern while maneuvering near strips and throughout the club. If you are injured while at RFC, you should report this to the office immediately to ensure proper action. In addition, if you witness any harassing behavior or are the subject of any behavior or treatment which is uncomfortable to you, please report this to the office so it may be properly addressed.
· Handle any club equipment with care! Fencers must use caution and care when utilizing all equipment in the club, including, but not limited to, the electronic scoring devices and the reels attached to the strip. These items are costly and sensitive and easily destroyed if mishandled. Broken equipment must be immediately reported and taken out of use. Fencers will be responsible for the cost of any equipment they break.
· Members should place bags and personal belongings under the bench seating or alongside of the walls away from the strips for safety purposes.
V. CLUB ETIQUETTE
· RFC fencers will treat themselves, coaches, and fellow fencers with utmost respect. All fencers and visitors will place safety first.
· RFC members will welcome and help each other both on and off the strip. RFC does not foster elitist athletes, so no fencer is above another regardless of skill. Fencers should be considerate of other fencers, including those younger and less experienced.
· Fencers should bout freely and accept requests to bout with others respectfully. Fencers should try to accept requests to bout as often as they can, regardless of the opponent’s ability. All fencers start somewhere and we are all beginners at some point needing a more advanced fencer to help us improve.
· Fencers should be courteous and share the strips, promote fencing amongst all our members, and give everyone equal time on the strip. Fencers are encouraged to come to the club for open bouting to improve skills, to work on techniques learned during class and private lessons, to build stamina and promote a team mindset with other members. Your fencing can be improved only by fencing! In addition, members attending tournaments represent RFC to the wider fencing community.
· Members are bound under RFC, USFA, and US Olympic Committee (USOC) codes of conduct when fencing in competitions.
VI. DRESS CODE
All participants must wear adequate protective equipment while fencing. Fencers must be covered from head to toe with protective equipment – no exception! Masks, glove, fencing jackets, underarm protectors, chest protectors, knickers and socks are required for students while fencing with each other. Sweat pants or warm-up pants that allow free movement are acceptable for only the novice fencer. Footwear should be some type of dust free indoor sneaker, i.e. court shoes, flat soled sneakers, tennis shoes or fencing shoes. Street shoes are not acceptable in class. Protective equipment must be worn while using hard targets. For your convenience, you can order the complete line of quality fencing equipment through RFC. Check and cash are accepted towards payment. Credit card payments will be accepted, however, a 3% surcharge will be added to the invoice to facilitate the transaction.
VII. EQUIPMENT RENTAL
Beginner students may lease club gear or purchase their own. Competitive fencers, whether in class or open fencing, are expected to own their own electric gear and uniform and use it during class and open fencing. Electric gear includes weapons, lamés and body cords. Recreational fencers (who just come to open fencing and don’t compete) are expected to own and use their own gear during open fencing. If you want to fence electric, you will need to rent or buy electric gear.
VIII. HOLIDAYS AND CLUB CLOSINGS
· The club is closed on the following holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day and New Year’s Eve.
· Any unscheduled closing will be announced on RFC’s Facebook page or website. Members may also be notified by e-mail.
IX. COACES AND COACHES FEES
· Only RFC staff coaches or approved guest coaches may coach or provide private lessons at RFC. This is required to ensure appropriate requirements are met, such as the appropriate level of professional USFA memberships and the background checks associated with them. USFA Sanctioned tournament are an exception as a student may bring their coach in accordance with all USFA guidelines for sanctioned events.
· Club coaches are ready to travel to the tournaments for strip coaching and practical help for your children to achieve better results. Coach expenses and fees for competitions are divided equally among the number of RFC fencers participating in specified local, national and international tournaments.
· These include: • Airfare/transportation and overnight stay coverage for the coach • $100 in coaching fees per tournament day Fencers will be invoiced for respective fees and expenses after the event. Coaching fees do not apply to RFC members when the club hosts a tournament at its location in Oklahoma City.
Any questions regarding the policies as outlined above, please feel free to contact management.
Redlands Facility Use Policy (Effective 1/1/2017)
Redlands Fencing Center facility use may be permitted under the following requirements. Clarification of the intent of this policy may be made at any time. Use of the facility is a privilege rather than a right and may be denied at any time for any reason.
The facility is for the sole benefit of Redlands Fencing Center, its owners and to provide services to its members as part of its business activities.
Coaches may schedule a time to use the facility under the following circumstances:
o If you are conducting any activity at RFC you are by extension representing RFC and its owners.
o Persons representing RFC in a coaching, teaching or bout committee capacity must be in good standing with RFC, have their Professional USFA membership and Safe sports requirements up to date.
o Participants must be a current member of RFC and have current USFA membership.
o Activities scheduled and approved at RFC for other purposes, non-RFC members or non-USFA members must provide proof of their own insurance coverage.
o The purpose of the scheduled use must be a direct or clearly enhancing activity to RFC.
o Coaching activities may not occur during any scheduled club activities like classes or events.
o All activities may be subject to a use fee, fee sharing or event revenue share to cover facility cost. Standard fee to rent the facility for other purposes is $375 for each 4 hour block. Assume that facility cost will need to be covered in some form unless explicitly (in writing) determined otherwise.
o All activities not part of RFC regularly scheduled activities must be schedule and approved by Shelli Ribaudo.
- Alcohol use on the premises requires the express permission of RFC and its owners. In general, alcohol use will be limited to events and parties and may not be present during classes or other events deemed to be family friend or where families would have a reasonable expectation that their children not be in the presence of alcohol consumption.
- Smoking is not permitted inside of the facility or within 15 feet of the door of RFC.
- Some equipment storage may be permitted, for example for coaches. When RFC provides the courtesy of storage, it is expect that lockers or spaces be kept free of food, trash or smelly gear. Gear must be stored in the designated location or taken home.
- Any gear not claimed within 90 days becomes the property of the club.
· For questions, contact management.
Redlands Fencing Center Coaches Policy (Updated 3/31/2017)
Redlands Fencing Center (RFC) is a private club in which coaching is a privilege extended by the ownership of RFC. As result, the club reserves the right to terminate or suspend coaching privileges for any cause, including, but not limited to, failure to follow USFA, Safe Sport or RFC policies.
· All coaching activities must be approved by RFC Ownership.
· All activities must adhere to the Facility Policy.
· Coaches must maintain a USFA Professional Membership, background check and Safe Sports Certification.
· Private lessons by coaches must be scheduled with RFC Staff who will assign a strip around regular club activities.
· Unscheduled lessons will not be allowed out of courtesy for planned club activities.
· RFC wishes to encourage and foster fencers at all levels of skill and competitive drive. For this reason, all students should be treated with the same level of respect and courtesy regardless of their goals as a fencer.
· Lessons my not be held during classes, clinics, tournaments or other club events and should be scheduled accordingly.
· When considering accepting a new student, coaches must do so in agreement with RFC staff. RFC Staff will provide a list of coaches and their respective students so that all coaches are aware and can honor the spirit of the Coaches Policy.
· Coaches may not coach the student of another coach without the explicit permission of the other coach to do so.
· Coaches may not coach their students during classes, clinics or any other learning events. This is unfair to other students who are learning and disrespectful to the class participants, guest and teaching coaches.
· Coaching during open bouting is allowed under the following circumstance. For younger students, coaches may coach during bouting when both students are supported by a coach or another competent fencer. When coaching against an older student or an adult, the coach shall ask their permission to coach their student in the bout. The spirit of this is to ensure fairness and good sportsmanship when bouting.
· Coaches may not recruit the students of another coach. If a parent / student wish to change coaches they should contact RFC Ownership to discuss a transition.
· Coaches, both RFC and independent in affiliation with RFC, represent the integrity of the club and must conduct themselves accordingly.
· Because the facility is a safe place for children, no alcohol is allowed at the club except for scheduled events (see facility policy).
· RFC is a tobacco free zone and a zero tolerance drug free zone.
Any questions regarding the policies as outlined above, please feel free to contact management.